Equipping to Share: Host Information and Guidelines

Download Host Information
and Guidelines (PDF)

Guidelines for Scheduling:

1. Determine how EtS fits into an identifiable, communicable, and active outreach plan for your congregation.
2. Assess potential participation in your congregation and, if desired, area LCMS congregations, your LCMS District office and other LCMS entities. Participation levels should be 35 - 125 people per workshop. Groups of 125 or more are possible.
   Please contact the Coordinator of Equipping to Share to discuss special arrangements.
3. Determine optimal dates. Have two potential workshop dates in mind.
4. Assess regional outreach needs and goals for which you want to equip people. Communicate this upon requesting workshop date.
5. Contact your District LLL office to notify them of your workshop plans.
6. Budget $500.00 for each workshop. This covers all promotional materials, all workshop materials - workbook, witnessing card set and EtS lapel pin for each attendee - and offsets our costs of sending an EtS presenter to your church. It also includes an EtS Follow-up Training Manual for the host to continue training post-workshop. $250 will be due prior to your workshop and the remaining $250 due within 30 days following your workshop.
7. Determine registration fee per attendee if desired.
8. Contact LHM for available dates. (Note: No workshop cancellations will be honored within a week of your scheduled workshop.)
9. Supply LHM with mailing lists for promotional mailings.

Host Congregation Provides:

• Data projector, DVD player, set-up and technical assistance
• Microphones to accommodate group and room size
• Lunch

Lutheran Hour Ministries Provides:

• Facilitator
• Promotional Tools: Posters, Promo DVDs and VHSs, Brochures, and Bulletin Announcements
• Workshop Materials: Workbooks, "graduation pins," MORE witnessing cards and presentation equipment
• EtS Follow-up Training Manual
• Follow-up Training Series via the Web

Download Host Information
and Guidelines (PDF)

Workshop Hospitality Details

Please coordinate workshop volunteers to administer the details of hospitality. This would include pre and day-of registration, greeters, "feeders," and other as desired. The hosting congregation is free to plan and organize such efforts however they see fit to ensure an organized, welcoming atmosphere for workshop participants.

Suggested areas of responsibility :

• Managing pre-registration for workshop
• Facility preparations/signage
• Room set up
• Tables preferred for note-taking and working in small groups
• Projector and screen ready-to-go for presenter
• Microphone for presenter (if needed), microphone(s) for participant discussion preferred
• Meal/Snack/beverage service as desired
• Registration at workshop
• Spokesperson from crew make announcement to workshop regarding restrooms and other facility details as needed

Special Role: Host Pastor

The primary role of the host pastor is to provide (or appoint a lay leader) for an official welcome, send-off for participants, and other prayer as needed.

Please:

• Lead opening prayer
• Lead or otherwise arrange for any additional prayer needs (meal time, other)
• Lead closing prayer

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Host Congregation Provides:

• Data projector, set-up and technical assistance
• Microphones to accommodate group and room size

Download Host Information
and Guidelines (PDF)

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